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    1 Reply Latest reply on Jan 19, 2011 4:37 PM by Barky Dog

    Email out-of-office messages

    amspcs Ranger

      I will be out of communication with the office for a few days, and wojuld like for people who email me to receive an automated out-of-office message when they email me so they don't think I am ignoring them?

       

      Anybody have any suggestions for providers of this service?

       

      I belive there is a way on Outlook 2003 to accomplish this, but it appears to be rather complicated, plus I know of a least one person who permanently loused up his Outlook attempting to do this.

      So I'd just as soon use an external provider for this service, provided of course there is such a thing, and they are trustworthy.

       

      Thanks if anybody can help me with this.

        • Re: Email out-of-office messages
          Barky Dog Tracker

          Hey, amspcs.  Fear not.  It's really not that difficult to set up an "Out of office" automatic reply in Outlook 2003. I do it all the time.  Just follow the below instructions.

           

          How to define an automatic reply template
          1. Open a new Outlook message formatted as plain text.

            NOTE: Do not use Microsoft Word as your e-mail editor.
          2. Type the information that you want to have in your reply message.
          3. On the File menu, click Save As.
          4. In the Save As dialog box, click to select the Outlook Template check box in the Save As Type list.
          5. Type a name for your reply template in the File Name box, and then click Save.

           

          How to define a rule to send an automatic reply in Outlook 2003
          1. On the Tools menu, click Rules and Alerts.
          2. In the Rules and Alerts dialog box, click the New Rule button on the E-mail Rules tab.
          3. In the Rules Wizard, click the Start from a blank rule button,  click Check messages when they arrive, and then click Next.
          4. Under Which condition(s) do you want to check?, click to select the Sent Only To Me check box or any other check box that you want, and then click Next.
          5. Under What do you want to do with the message?, click to select the Reply using a specific template check box.
          6. On the Step 2: Edit the Rule Description page of the wizard, click the underlined phrase a specific template.
          7. In the Select A Reply Template dialog box, click the template that you saved in step 5 of the "How to  Define an Automatic Reply Template" section, and then click Open.
          8. Complete the Rules Wizard instructions, click Finish, and then click OK.

           

          The Rules Wizard rule to "reply using a specific template" is designed  to send the reply only one time to each sender during a session. This  prevents Outlook from sending repetitive replies to a sender from whom  you receive multiple messages. During a session, Outlook remembers the list of users to whom it has responded. When you restart Outlook, this list is deleted and the rule is reset to start again for each sender.

           

          Oh, and don't forget to turn off the "Out of office" rule when you return home.

           

          Good luck,

           

          - Barky