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You do not want to share with us. You have not gone to Members page and shared any info.
When you do, I will be happy to answer your question about Business Expenses.
I manage by project -- so every project task and activity has an expense budget associated with it, and the goal is that every task be completed at or under budget. Anything that's at risk of running over is tracked/reported as an exception, and that prompts a meeting to address it. So it's not really a "routine," as much as it is just carefully planning what's supposed to happen, and then if it's not, dealing with it immediately.
Meeting with a CPA every month? You must be doing a very lucrative business if you meet with your CPA every month to discuss expenses.
Try revieing expenses every week yourself, the more you know the better decisions you can make.
Every business incurs expenses. Even independent contractors,
consultants, and freelancers pay for software, computers, or travel out
of their own pocket to make their jobs easier. For incorporated
businesses, being able to deduct expenses will reduce their business
taxes. For sole proprietors, being able to deduct expenses has an even
bigger impact: business expenses will reduce both the regular income
tax and the self-employment tax. The bottom line? Keeping track of all
your business expenses will go a long way to reducing your tax