Virtual Meeting Tips.jpgby Mari Smith


If you were already hosting live events, given the global pandemic and resulting lockdowns, you’re now faced with the new reality that you cannot gather your audience together in person. At least for the foreseeable future.


So, how can you recreate a very similar experience in the online world? With the incredible breadth and depth of technology available today, it’s perfectly feasible to simulate an experience almost as good as in person.


There is no amount of sophisticated technology that will ever take the place of live, in-person meetings. We can look into someone’s eyes, read their body language, get a sense of their ‘vibe.’ The next best thing is video. And, especially live video.


If the idea of doing more videos is scary to you, you’re not alone! Most people really don’t care to be on camera. But it really does just take practice, practice, practice. Now is the time to push through those modest fears and go for it. We’re all in this together.


I’ve been doing video trainings and live streaming for 15 years and I absolutely love it. I feel very connected to my audience. But it wasn’t always that way. I was super shy as a child.


How to Plan


Consider creating a series of online streaming events/webinars. Take the body of work you would’ve been sharing at the live event and chunk down into lessons. If you were having guest speakers at your live event, you can still invite them to be a part of the virtual event.


Start with the end in mind. What do you want to accomplish? Is this a one-off webinar for the public? Or, a private training for your top clients? Will you be on camera? Is it a free or paid session? Answers to these questions and more will determine your set up.


The Tech you Need


Decide on the tech you’ll use. (See my list of resources below.)


If this is new territory for you, aim to keep things super simple at first -- maybe simply doing a Facebook Live with your phone into a private Facebook Group. Or, perhaps you’re familiar with Zoom, which is a great choice.


To go more high tech, use your webcam or a DSLR camera hooked up to your computer and stream via a third party app (details below). I have a whole list of recommended video gear available here.


The Approach for Promotion


Create a registration page on your website. And/or a Facebook Event on your Page.

Or, just drive people to register on a Zoom Webinar. Or, you could use Eventbrite for registrations.


Send out emails to your list to join the webinar/live stream. Publish invitations to register on your social media posts. And, paid media is totally fine now, too. The key element is if your webinar/live stream is relevant and helpful to your audience right now. Depending on the content, it may make sense to wait a month or so if it’s not vital right now.


Be very organized and clearly communicate with your audience -- emotions are running high around the world just now, and the more you can present a nice, clear path forward for your audience to learn from you, the more successful your online event will be.


How to Reach your Community


This will be one of the most important aspects of your webinar or live streaming video. People will be craving connection more than ever during this time of isolation.


Perhaps this is a good time to start a Facebook Group, if you don’t have one already connected to your Page. I particularly enjoy using groups on Facebook to build connection and add extra value. I run separate, private Facebook groups for all participants of my online courses. And, I run a larger group open to the public to provide value and make periodic offers.


Don’t Forget: Follow up


Again, keep that nice flow of communication going. Send out the replay by email. Connect with your audience in the Facebook Group. Encourage peer support. Be sure to answer all questions. Consider doing a follow up to address FAQs. Conduct a post-webinar survey and invite candid feedback. Run a poll in your group and find out what else your audience would like to learn from you.


Resources for Conducting an Online Event


Virtual Meeting Tools



Live Streaming Tools for Facebook (and other Social Platforms)



Video Tools



Helpful Articles





Bank of America, N.A. engages with Mari Smith to provide materials for informational purposes only, and is not responsible for, and does not guarantee or endorse any of the third-party products or services mentioned.  All third-party logos and company names mentioned herein are the property of their respective owners and are used under license from Mari Smith. Consult your financial, legal and accounting advisors, as neither Bank of America, its affiliates, nor their employees provide legal, accounting and tax advice.


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