There are plenty of viable cost-cutting measures and small businesses should take advantage of every one of them.
Why spend thousands on a top-quality cherry wood conference room table when a pine table – not to mention a second-hand model – will look good at a fraction of the price? Unfortunately, cost-cutting does not always make sense and can cost your business more than it saves over time.
Here are 6 areas where spending more money can provide economic benefits to your business.
1. Employees and contractors
If your core team is comprised solely of entry-level workers, you will save money… until their lack of skills and experience lose customers for your business. Good decision-makers and customer-facing personnel will cost more, but they help your company prosper and grow.
Build your team out of the best employees you can afford and supplement their efforts with skilled contractors. These are the people who can later train less-expensive entry-level employees, who may become top-tier team members over time.
Also, compensating employees well gives them less of an incentive to leave, which saves you money in terms of head hunting, retraining and more.
2. Accounting services
Well-designed, intuitive business accounting software is universally used to save on bookkeeping costs. If you choose your software carefully and learn how to use it, this is a valid cost-saving measure.
But don't count on software to make financial decisions for your company. You need to send the numbers to the best accountant that you can find. Look for someone who reads and interprets numbers like you read the news. A good accountant can instantly spot positive and negative trends in your business — and has the intimacy with federal and local tax codes to help ensure that you take every available tax break, while avoiding potential penalties. They can also help you set up pension and benefit plans and do other work that’s very valuable for you and your business.
3. Legal support
Your cousin Lenny may be a wonderful personal injury lawyer who took business courses in law school – but he is not a corporate legal expert.
Even an off-the-shelf contract must be carefully reviewed to ensure that it preserves your unique interests. Strong legal counsel in your corner can make a tremendous difference when negotiating deals or disputes, while helping you avoid the stress of a courtroom battle. Perhaps, you can't afford to put a top business lawyer on retainer, but you still need to find someone who has the in-depth understanding of the state and federal laws your business needs. With dedicated legal support, you can save money by getting fair treatment from other parties — and stay out of trouble.
4. Software and technology
Low-priced web hosting can save you a great deal of money if you're ready to take a do-it-yourself approach to build your site. But do you know what designs and techniques make your website effective? If you don't understand how to design a site that attracts customers bring in a web developer with a good track record.
This is just one example of when you might want to spend more on technology. Don't count on a student from your local technical school to program a custom system to keep control over inventory. And if you can afford to hire an in-house technical support person, you might avoid wasted downtime while waiting for a technician to fix something on an as-needed basis.
Free software programs can get you started but aren’t robust enough to provide the level of tools that you need to grow your business and analyze data properly.
5. Education and training
Do you and your employees have the knowledge needed to keep up with your competitors? It is possible to obtain decent free online training in some cases, but think of the negative results when this type of ready-made training goes awry. Without proper guidance, students can misunderstand pertinent facts and carry misconceptions deep into your business operations.
When your team members need more knowledge than they currently have, do the research needed to get quality training. You might be able to save money later if your properly-trained employees can share their knowledge with future new hires.
6. Disaster planning tools
Nobody gets excited about paying high prices for insurance but just one natural disaster or major theft can quickly change a business' attitude toward this important recovery tool. Bring in a knowledgeable insurance agent who can explain the merits of obtaining the right amount of coverage for your business and whether business interruption and other types of insurance make sense for your company.
Since insurance is only one part of disaster planning, you should also consider purchasing off-site or cloud-based data backups, storing extra inventory at another location and more. Investing in a disaster-planning consultant might be money well-spent to quickly recover after a catastrophe.
I will also add cybersecurity planning into this mix, as small businesses are becoming targets more often. Not investing upfront can cost you a lot on the back end.
Cutting corners can be an expensive proposition
Finding the best deals can be wise but make sure that you consider long-term costs and the time that you might have to invest to fix problems. Before you spend good money on reduced-quality services or merchandise, gaze into your crystal ball to envision the future results of your decisions. Spending less money upfront can easily lead to bigger losses down the road.
About Carol Roth
Carol Roth is the creator of the Future File™ legacy planning system, “recovering” investment banker, billion-dollar dealmaker, investor, entrepreneur, national media personality and author of the New York Times bestselling book, The Entrepreneur Equation. She is a judge on the Mark Burnett-produced technology competition show, America’s Greatest Makers and TV host and contributor, including host of Microsoft’s Office Small Business Academy. She is also an advisor to companies ranging from startups to major multi-national corporations and has an action figure made in her own likeness.
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