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4 Replies Last post: Sep 5, 2008 12:59 PM by efairch500

Travel time pay for a salaried employee.

Jun 10, 2009 11:31 AM

Click to view confused202's profile Professional confused202 3 posts since
Jun 10, 2009
I am the manager for a small business and I've been dealing with an employee that tries to get every little cent they can for what they're asked to do. We've overcome a few obsticles in figuring out what this particular employee will get. However, a new one arose today.........The employee asked if he could go to a one day medical workshop out of town. This travel time is 3 1/2 hours there and 3 1/2 hours back. When other employees have done such things they've been paid for the mileage that they're putting on their personal vehicles and not for the actual time it takes to get to their destination. In this case, the mileage would be a total of 445.50 miles. If this were an hourly employee, they'd be paid for their actual travel time and not the mileage. This employee wants travel time as well as pay for the mileage. I don't know the correct way to handle this and if the employee should get pay for both time and mileage. Any insite?
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Click to view LUCKIEST's profile SCORE LUCKIEST 7,935 posts since
Aug 6, 2007
1. Re: Travel time pay for a salaried employee. Jun 10, 2009 11:50 AM
in response to: confused202
Travel time pay for a salaried employee, Welcome

Tell me more. What is your title with the company?? How many employees?? What state is the company located in?? Has the company established an employee manual?? Do salaried employees get comp time?? Is there a union involved?? Does your company retain an accountant and or a lawyer??

You want to be fair and also stay within the law. Be careful, LUCKIEST
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Click to view confused202's profile Professional confused202 3 posts since
Jun 10, 2009
2. Re: Travel time pay for a salaried employee. Jun 10, 2009 12:18 PM
in response to: LUCKIEST
Luckiest, thank you for responding.

I am the Business Manager and under me are 6 employees. We are in Montana and I have been trying to find more information about salaried employees and travel time, I've been unsuccessful. We do have an employee manuel, however, nothing in it states the guidelines for employees attending medical workshops (this manuel was put together by the previous office manager). Salaried employees get comp time when the workshops land on a weekend. If the workshop falls on a scheduled work day, the employee is paid for a regular work day. No union is involved. We do have both an accountant and a lawyer outside of the office.
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Click to view DomainDiva's profile Mogul DomainDiva 1,732 posts since
Oct 10, 2007
3. Re: Travel time pay for a salaried employee. Jun 10, 2009 3:44 PM
in response to: confused202
When I was a salaried employee and traveled I was paid my regular salary + expenses, mileage, hotel, meals etc. You have an employee that is more trouble than they are worth. This person is one that 'uses the system' and will find every advantage, disadvantage, nook, cranny, loophole, stepping stone....you get the idea. This person would have been gone long ago from my company. Talking to them will not help, this is a personality issue.
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Click to view LUCKIEST's profile SCORE LUCKIEST 7,935 posts since
Aug 6, 2007
4. Re: Travel time pay for a salaried employee. Jun 10, 2009 4:17 PM
in response to: confused202
Travel time pay for a salaried employee

Thanks for sharing and answering. Maybe it is time to ask one or both the accountant and or the lawyer.

again LUCKIEST
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Click to view confused202's profile Professional confused202 3 posts since
Jun 10, 2009
5. Re: Travel time pay for a salaried employee. Jun 10, 2009 4:33 PM
in response to: LUCKIEST
Thanks DomainDiva and LUCKIEST!

I think it is about time I contact our lawyer, just to make sure I'm within Montana laws.
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Click to view caffeinated's profile Mogul caffeinated 176 posts since
Apr 29, 2008
6. Re: Travel time pay for a salaried employee. Jun 11, 2009 11:44 AM
in response to: confused202
Hi confused202 and welcome to the SBOC

Do you have the authority to update the employee handbook? I would suggest doing so to avoid this in the future. Make sure it is explicitly clear. But for your question at ahnd and based solely on your post, it seems pretty obvious that the individual should only be paid on miles accrued on their personal vehicle. They're already on the company clock for travel time so "double-dipping" is the employee just being greedy.

good luck and let us know how it turns out

-caffeinated
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