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23 Replies Last post: Nov 23, 2008 1:41 AM by intechspecial

How do you deal with a difficult customer?

Nov 11, 2008 10:15 AM

Click to view intechspecial's profile Mogul intechspecial 1,457 posts since
Jan 6, 2008
I have my own methods for dealing with a difficult customer, but sometimes it is inevitable that a customer will have a bad affect on your business.

I had one customer that requested my paying services(my company is based in free web design).

This customer became the most difficult one to deal with to date. Irrational requests & demands, unfounded & paranoid accusations, along with minimal pay made it next to impossible to satisfy their requirements.

The really difficult thing about this customer is that they were well connected with local business and politics.

I ended up suffering immensely from this customer's paranoia and unrealistic demands, as they were able to establish with all their assoicates their viewpoint to be fact.

So my questions is this, how do you deal with a difficult customer?
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Click to view amspcs's profile Mogul amspcs 516 posts since
Oct 18, 2007
1. Re: How do you deal with a difficult customer? Nov 11, 2008 11:24 AM
I guess the answer to your question hinges on just how important this particular customer is to the
survival or success of your business. If you have no leverage and are totally dependent on thsi customer,
than you have no real choice other than to just grin and bear it.

On the other hand, if you have an otherwise healthy and sound business and customer mix, my position has always been that life is too short to put up with unnecessary aggravation. In addition to this personal side, there is also the business side to consider: In other words, if a customer providing you with 10% of your revenue stream takes up 60% of your time and resources, that doesn't compute---time to dump that customer before his demands result in your neglecting your other customers and they begin to flee.

So I would suggest you resort to basic common sense to make your decision. You know deep in your heart if this customer is worth the trouble. If the answer is NO, then your first step should be to confront this customer and make an attempt to correct the inappropriate behavior. If this doesn't work, then do not hesitate to "fire" him.
AMSPCS
Click to view intechspecial's profile Mogul intechspecial 1,457 posts since
Jan 6, 2008
2. Re: How do you deal with a difficult customer? Nov 11, 2008 11:37 AM
in response to: amspcs
Thanks for your reply.

I did fire this customer and was gracious and kind in doing so.

There was still a backlash for doing so, and the backlash continues even though it was over a year ago.

How would you suggest I deal with the backlash? On a local level I have had no success both in offering free web design services or paying work, this customer was one of my only local customers, and I do not dare to try again on a local level as fear the same thing will happen, and my reputation has already been destroyed.

On a world wide level I have been successful, and my clients value what I do for them immensely. Unfortunately locally this does not seem possible, no matter how hard I try.

Suggestions?
Click to view amspcs's profile Mogul amspcs 516 posts since
Oct 18, 2007
3. Re: How do you deal with a difficult customer? Nov 11, 2008 12:18 PM
in response to: intechspecial
Hello,

I'm having a little trouble understanding exactly what has occured here. How has this one individual managed
to destroy your reputation among every other local business in the area? After all,this is nothing uncommon, ALL businesses have problem children who are impossible to satisfy. I think if you provide more specifics as to exactly how this has transpired, the community might be able to offer some good ideas as to how to defend yourself. Specifally, describe and define in detail the backlash you refer to. Either you're grossly overreacting to a painful expereience you have endured, or there is more than meets the eye which needs to be divulged before useful suggestions can be offered.

AMSPCS
Click to view Lighthouse24's profile Mogul Lighthouse24 2,396 posts since
Oct 10, 2007
4. Re: How do you deal with a difficult customer? Nov 11, 2008 1:27 PM

There are customers who have a lot of political power and influence within certain communities and/or industries. If you had such a customer who is truly a "bully" and unfairly assaulted your reputation, then is a surefire guarantee that you are not the only person that has happened to -- your potential clients are the hundreds of other local individuals and businesses that have been treated the same rotten way over the years.

On the other hand, if there are NOT a lot of other local individuals or businesses who've experienced the same kind of "backlash" you have, then you might want to face the fact that you really messed up in this case -- and learn the lesson that this customer is trying to teach you. If you continue to insist that you were right when you weren't, things will only get worse. Admitting your mistakes, apologizing for them, demonstrating exactly what you learned from them, and showing what you've done to ensure that they don't happen again -- all that allows you to wipe the slate and move forward.

Nobody goes into business knowing everything -- we all make mistakes. Our business reputations are only "destroyed" when potential customers are convinced that we intend to keep making the SAME mistakes. Is that what your local customers think about you (and if so, how come)?
Click to view intechspecial's profile Mogul intechspecial 1,457 posts since
Jan 6, 2008
5. Re: How do you deal with a difficult customer? Nov 11, 2008 2:42 PM
in response to: Lighthouse24
This is absolutely true.

Let me tell you a little more about this customer, we will name them "Joe".

They needed a website but were on a budget, I worked with them on this level.

They also needed a logo designed, as well as the site to be listed #1 in google.

I designed a logo, to their complete satisfaction.

I also designed the website to thier complete satisfaction except for the following items:

The keyword they requested came up number 1 in a matter of a few weeks, They were not happy as this took to long and not all pages were listed in google as number 1. I think out of the 7 pages 5 came up on the first page in google, with 2 pages number 1 and 2 on the first page.

The site navigation was structured like you would see any other site, navigation buttons leading to different pages. This client had just recently learned to use a computer and the internet, so they were not able to navigate any website(other then google for a search or yahoo to look at confusing email), and got confused when they clicked on a button and new content came up. They did not understand why this happened and found fault in what I was doing.

So after spending well over 30 hours and a profit of $150, I simply stated to the client that I did not feel I was the best match for his needs, and that I am sorry it did not work out. I stated to him that I am sure he could find a web design company that could do better.

After tearing into my reputation, later he asked that I do more work for him, as he could not find anyone better at my rate. He was suddenly extremely satisfied with my work, and complimented me on all levels. I said I did not think I would meet his needs and told him politely no. He went on to further the negativity of my business and how dissatisfied my work was.
Click to view intechspecial's profile Mogul intechspecial 1,457 posts since
Jan 6, 2008
6. Re: How do you deal with a difficult customer? Nov 11, 2008 2:45 PM
in response to: amspcs
I live in a small community where all businesses are connected, and politics takes precedence over morals.
Click to view intechspecial's profile Mogul intechspecial 1,457 posts since
Jan 6, 2008
7. Re: How do you deal with a difficult customer? Nov 11, 2008 2:48 PM
in response to: amspcs

This was also my first attempt to help a business on a local level.

I have since then not tried to help any business as their is fear of the response.


I have revealed all that you need to know, if you would like to know what the highest percentage of my customers say, please take a look at the clients page, and then testimonials. You will also find on linkedin.com more references to my work, including someone that I have worked with directly.


Does this help to explain more?


Is their anything else you would like me to explain?

Click to view intechspecial's profile Mogul intechspecial 1,457 posts since
Jan 6, 2008
8. Re: How do you deal with a difficult customer? Nov 11, 2008 2:49 PM
in response to: intechspecial
I apologize the clients page can be found on: http://www.freeits.net

Linkedin.com is a different site, that has references.
Click to view intechspecial's profile Mogul intechspecial 1,457 posts since
Jan 6, 2008
9. Re: How do you deal with a difficult customer? Nov 11, 2008 3:09 PM
in response to: intechspecial

If I might ad, my business reputation is already destroyed because of having a disability that is misunderstood.

So it would not take much for someone to further destroy a reputation that is aleady "shakey".

Who trusts someone with a mental illness?

Who if anyone would want to do business with someone with a mental illness?

Very few if any, thats who.

So my first break to work with a customer and I get the worse possible customer possible.

Click to view triplert3's profile Mogul triplert3 16 posts since
Nov 19, 2008
10. Re: How do you deal with a difficult customer? Nov 19, 2008 11:52 PM
Oh God! Ive had so many. First thing is to change your attitude and your approach because you sure can not change his. Second ,dont make yourself so available to him. Everybody got call waiting! ;o) Third change your committments with him, refer him to several other businessess that may fit some of his needs, but keep him close, dont get rid of all your business connections with him. If that doesnt work send him to Heaven.
Click to view intechspecial's profile Mogul intechspecial 1,457 posts since
Jan 6, 2008
11. Re: How do you deal with a difficult customer? Nov 22, 2008 2:00 AM
in response to: triplert3
........................yes this does seem to make sense to some degree. Although I am not sure how a feel about the idea of sending him to heaven. Care to expand on your meaning?
Click to view intechspecial's profile Mogul intechspecial 1,457 posts since
Jan 6, 2008
12. Re: How do you deal with a difficult customer? Nov 22, 2008 2:01 AM
in response to: intechspecial
Please do not take offense to my last question, I am only trying to understand what you meant.

Welcome to the community.

Click to view Mongoose's profile Mogul Mongoose 270 posts since
Nov 2, 2008
13. Re: How do you deal with a difficult customer? Nov 22, 2008 3:08 AM
At my old job, i had a 2x4 with a nail in it.. Mmm... let's see someone talk back to that :)

In all seriousness, now. I deal with difficult customers by first listening to what their demands are, and then explaining (if applicable) why I am unable to help them. If they do not like my response, then I simply reassure them that I am doing everything in my power to help. If things continue on like they are, I give them one final explaination of our miscommunication. If it gets to such a point that it affects business, I will refer them to another provider and drop them as a client.
Click to view intechspecial's profile Mogul intechspecial 1,457 posts since
Jan 6, 2008
14. Re: How do you deal with a difficult customer? Nov 22, 2008 6:07 AM
in response to: Mongoose
Yes I believe this is the best method of doing business. If you are struggling it is something that is not as easy to do.

If you are doing extremely well, you can be a little pickier on how to handle things.

I go from the basis of I will bend over backwards to please my client, until my back breaks. At this point I try to explain a little more how I can be beneficial, and how my business works. If after explaining things they still demand things that are outside of my ways of doing business, I will then refer them to other companies that might be able to assist them.

I also have the feeling of my customer is my boss, as he is giving me my paycheck, and I have to keep him happy to keep my job. Of course if you have a boss that is always yelling and making unrealistic demands, its time to find another job or go stand in the unemployment line.
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